Privacy Policy
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Last updated: 11 September 2025
We respect your privacy and only collect the personal data we need to deliver our events and services. We’ll never sell your data. We use your information to:
Process your registration, payments, and participation in our events
Share essential details with event partners (only when necessary)
Send relevant updates and marketing (if you’ve opted in)
You’re in control of your data—unsubscribe or request deletion anytime.
Experience Africa Events Ltd (“we”, “our”, “us”) is a UK-registered company responsible for organising Experience Africa and other B2B travel trade events. We are the data controller of your personal data.
Company Name: Experience Africa Events Ltd
Registered Address: Matrix Studios, 91 Peterborough Road, London SW6 3BU
Company Registration Number: 12657829
Contact Email: chris@experienceafrica.travel
We may collect:
Name, job title, company, and contact details (email, phone, address)
Payment and billing details for registrations or sponsorships
Demographic and professional information (e.g., country, sector)
Preferences, interests, and event feedback
Website usage data (cookies, analytics)
We use your personal data to:
Process event registrations, payments, and participation
Deliver event services (meeting schedules, hosted buyer programmes)
Send relevant updates, newsletters, and marketing (if consented)
Improve our services and communications
Comply with UK legal and financial regulations
We process your data under:
Contract: To provide services you request (e.g., event attendance)
Legitimate interests: To operate and market our events responsibly
Consent: For marketing communications (opt out anytime)
Legal obligations: To meet UK law and accounting requirements
We will never sell your personal data. We only share it with:
Event partners and suppliers to deliver services you’ve requested
Technology providers (registration platforms, CRMs)
Professional advisors (accountants, insurers, legal)
Regulators or authorities if legally required
All suppliers are GDPR-compliant and bound by strict contractual terms.
We may transfer data outside the UK/EEA (e.g., to African event partners). Where we do, we ensure safeguards such as UK-approved Standard Contractual Clauses.
We only keep data as long as needed:
Event participation records: 6 years (legal/accounting)
Marketing data: Until you unsubscribe or request deletion
Other data: Reviewed regularly and deleted when no longer required
You can:
Request a copy of your data
Correct inaccurate data
Ask us to delete your data
Restrict or object to processing
Request portability of your data
Withdraw consent at any time
Complain to the Information Commissioner’s Office (ICO)
Contact us at chris@experienceafrica.travel to exercise your rights.
We use secure servers, encryption, and strict access controls to keep your data safe.
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We may update this policy to reflect changes in law or our services. Any updates will be posted here with a new “last updated” date.